Ensuring all your bases are covered before your event starts is a guarantee that everyone has a great time, especially you! Below are tips and tools for you to use while planning your next event so that once the festivities start, you aren’t pulling your hair out because of overlooked details.
Use our helpful tools and planning a party will never feel like a challenge or chore!
Check out the categories below and if you still have questions our rental consultants will be more than happy to assist you via LiveChat, email, or phone.
Canopies, Tents, Staging, and Dance Floor Sizing
Canopies and Tents
See the attached PDF file below to calculate your ideal Canopy and Tent size. Each sized canopy/tent on the chart has the Square Feet size, as well as the ideal number of guests under each event situation, from Cocktail party to Formal Dining setting.
Canopy & Tent Sizing Table
See the attached PDF file below to calculate your ideal staging size, and see how many stage pieces you’ll need. Each section of staging is 4′ X 4′ square, and the table shows the number of sections required to make up your desired square footage of staging size.
Staging Size Table
See the attached PDF file below to calculate your ideal dance floor size, and see how many pieces you’ll need. Take the total number of guests and divide by 6. The resulting number shows how many 3’ x 4’ dance floor sections you will need for the dance floor.
Dance Floor Sizing Table
Guests Per Table, Linen Sizes, and Heater BTU Requirements
How Many Guests Per Table
See the attached PDF file below to calculate your ideal table and seating needs. Each sized table on the chart has the specified size, as well as the ideal number of guests that can be seated for each table.
How Many Guests Per Table
See the attached PDF file below to calculate your linen size for the needs of your event. You can either go by your required linen size if you already know and it refer to the table skirting required to figure out how much linen you may need or the other way around. As always are Rental Consultants are here to help.
Linen Sizing Table
See the attached PDF file below to calculate your ideal heating needs, and see how many units you’ll need at your next outdoor event. Use this chart to determine how many heater units are required to increase the ambient air temperature the desired amount.
Heater Requirements Table
Ideal Serving Quantities, Liquor Suggestions, and Portable Toilets
Ideal Serving Quantities
See the attached PDF file below to calculate how many ingredients you’ll need for finger foods at your next event. The table includes calculations for appetizers, salads, sundaes and more, for 12, 24, and 48 guests.
Ideal Serving Quantity Table
How Much Liquor is Suggested at Your Event
See the attached PDF file below to calculate how much liquor is suggested for consumption according to how many guests you’re entertaining, from 4 to 40 guests.
Liquor Suggestion Chart
Portable Toilets for Attendees at Your Event
See the attached PDF file below to calculate your ideal portable toilet rental needs according to attendees per hour.
Dance Floor Sizing Chart